Intime Recruitment Solutions Limited Privacy Notice

Intime Recruitment Solutions Limited ("InTime", "we", "us" or "our") is committed to protecting and respecting your privacy.

This Privacy Notice explains how we collect, use, share and protect personal information when you:

  • Visit our website.

  • Request information about our products and services.

  • Book a demonstration.

  • Contact us with an enquiry.

  • Receive support from us.

  • Otherwise interact with us through our website or business activities.

Please read this Privacy Notice carefully to understand how and why we use your personal information.

Who we are

Intime Recruitment Solutions Limited is a provider of workforce management software and related services to recruitment businesses and organisations that engage contractors and temporary workers.

For the purposes of UK data protection legislation, Intime Recruitment Solutions Limited is the data controller in respect of the personal information described in this Privacy Notice.

Contact details

If you have any questions regarding this Privacy Notice or the way we process your personal information, please contact:

Personal information we collect

We collect personal information in a number of ways. Information you provide directly when you submit an enquiry, request a demonstration, contact us or otherwise engage with us, we may collect:

  • First name and surname.

  • Business email address.

  • Telephone number.

  • Company name.

  • Number of workers or contractors within your organisation.

  • Details of the products or services you are interested in.

  • Details contained within your message or enquiry.

  • Any other information you choose to provide.

Information collected automatically

When you visit our website, we may automatically collect information such as:

  • IP address.

  • Device information.

  • Browser type and version.

  • Operating system.

  • Website usage information.

  • Referring website information.

  • Cookie and tracking information.

Further details about cookies can be found in our Cookie Policy.

How we use your personal information

We use personal information for the following purposes:

  • To respond to enquiries and requests.

  • To arrange product demonstrations.

  • To provide customer support and assistance.

  • To administer and improve our products and services.

  • To administer and improve our website.

  • To understand how visitors use our website.

  • To manage and develop our business relationships.

  • To protect our systems, website and users from fraud and security incidents.

  • To comply with legal and regulatory obligations.

  • To establish, exercise or defend legal claims.

Lawful basis for processing

We process personal information under one or more of the following lawful bases. Legitimate interests We rely upon legitimate interests where processing is necessary for:

  • Responding to enquiries.

  • Providing information about our services.

  • Managing customer relationships.

  • Improving our products and services.

  • Maintaining website security.

  • Operating and developing our business.

We will only rely on legitimate interests where our interests do not override your rights and freedoms.

Contract

We may process personal information where it is necessary to perform a contract or take steps requested by you before entering into a contract.

Legal obligation

We may process personal information where necessary to comply with legal, regulatory or statutory obligations.

Consent

Where required by law, we will obtain your consent before processing your personal information. This may include certain marketing communications and the use of non essential cookies.

Marketing communications

We may send communications regarding our products, services, events or industry updates where permitted by law. You may opt out of receiving marketing communications at any time by:

  • Following the unsubscribe instructions within the communication.

  • Contacting us using the details above.

Sharing your personal information

We may share personal information with:

  • Service providers who support our technology and business operations.

  • Website hosting providers.

  • Professional advisers including legal, accounting and regulatory advisers.

  • Regulatory authorities, courts, law enforcement agencies and government bodies where required by law.

  • Potential purchasers or investors in connection with a business transaction.

All third parties are required to protect personal information and only process it in accordance with applicable laws and our instructions.

International transfers

In some circumstances, personal information may be transferred outside the United Kingdom. Where this occurs, we will ensure that appropriate safeguards are in place and that such transfers comply with applicable data protection legislation.

Retention of personal information

We will retain personal information only for as long as necessary to fulfil the purposes for which it was collected, including satisfying legal, regulatory, tax, accounting and business requirements. Retention periods will vary depending on the nature of the information and the purpose for which it is processed.

Security

We maintain appropriate technical and organisational security measures designed to protect personal information against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access. Whilst we take reasonable steps to safeguard personal information, no method of transmission or storage can be guaranteed to be completely secure. Your rights Under UK data protection legislation, you may have the right to:

  • Access your personal information.

  • Request rectification of inaccurate personal information.

  • Request erasure of personal information.

  • Request restriction of processing.

  • Object to processing.

  • Request transfer of your personal information.

  • Withdraw consent where processing is based on consent.

To exercise any of these rights, please contact us using the details set out above.

Complaints

If you have concerns about how we process your personal information, please contact us in the first instance. You also have the right to lodge a complaint with the Information Commissioners Office (ICO). Changes to this Privacy Notice We may update this Privacy Notice from time to time to reflect changes in our business, legal obligations or data processing activities. Any updates will be published on this page.